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Now Hiring!

Think you have what it takes to work with our team? If you have great leadership qualities, experience, a passion for remodeling, a big heart and a sense of humor, we would love to meet you! Please send your resume to happiness@westchesterdb.com.

Staff Accountant / Bookkeeper

Please do not apply or contact us if you live outside of a 30-minute drive of West Chester, PA. We get a lot of folks reaching out from Philly or NJ. We believe the distance will present a problem eventually. Please do not send your resume or contact us. Please help us out and pass over this listing if you are more than 30 minutes away from West Chester. We can not make it clearer than this. Thank you!

Also, please do not apply if you do not have 5 years min experience in Accounting and Quickbooks. This is a management position which requires a lot of experience. This is a key accounting position in a design build remodeling firm which specializes in residential projects in the Western Suburbs of Philadelphia. This position reports directly to the President and supports the company by managing all financial accounting functions for the main business and small subsidiary.

Check out our website. WestChesterDB.com – We are an HGTV-Like Home Remodeling Company having a blast doing what we do, and growing like crazy! We have an ALLSTAR TEAM currently and are looking to add someone special. If you are excellent and want to participate in Building Happiness with us as our Staff Accountant, please apply. All the stuff written below is important, but we are really seeking a superhero staff accountant who can help us keep moving forward to the next level of business.

Personality Required:

Detailed Oriented. Able to stay on top of multiple projects, adaptable to changing priorities, intellectually sharp, friendly, service oriented, pro-active, not a prima-donna — willing to help even the down and dirty duties around the office when needed, understands how to go the extra mile for our customers, completes projects accurately, increases our value in the eyes of our customers by providing them with better-than-expected service.

Skills Required:

  • Highly organized, motivated, able to work independently and as a team member.
  • Maintains professional demeanor; demonstrates integrity and confidentiality.
  • PC Savvy – willing and eager to learn new skills with technology; proficient with MS Office Suite
  • including WORD, EXCEL, ACCESS, and OUTLOOK.
  • Ideally, this person also has Quickbooks experience to help with Accounting and Bookkeeping
  • Excellent phone manner – professional yet friendly and warm; able to ascertain the nature of the call
  • and direct/handle accordingly.
  • Strong understanding of accounting procedures; in-depth knowledge of QuickBooks Pro, percent
  • complete accounting and job costing.

Company Responsibilities

There is an array of responsibilities and because this is a small company, the Staff Accountant must be a jack-of-all-trades.

Office Administration – ensures office is organized and runs smoothly; responsible for all incoming calls – if new client, qualify project, compile lead sheet and set-up initial appointment utilizing Outlook Calendar with pertinent information; troubleshoots and solves staff, client, vendor and subcontractor financial issues as possible; works with team to lead and implement office systems and procedures; maintains and manages computer network and ensures appropriate backup and storage of computer files in collaboration with outside tech support; responsible for operation and maintenance minor office equipment and inventory of office supplies; organizes and composes office correspondence, documents and other reports; monitors, updates and renews all insurance policies applicable to business operation; ensures all contact lists for staff, vendors, suppliers, and subtrades are maintained and updated; picks up, reads and routes incoming mail on Monday and Thursday; assists President and other Officers as required.

Financial Administration – A/P, A/R, initiate client billing and work with President and bookkeeper to ensure receivables are kept to a minimum; monitors overhead costs to reduce wasteful spending.

Establish an Annual Budget

Sales & Production – support sales and production as necessary.

Other – participate in weekly staff meetings and company functions; assists with updating the business plan and ensures the company’s public image is consistent and in keeping with branding.

Key Initial Items Staff Accountant Will Take on:

  • Learning our Accounting Functions and Entering Daily/Weekly Data into QB’s.
  • Printing Financial Reports and checking for errors, correcting any errors
  • Providing Cost Reports to President & Project Managers
  • Creating New Job Binders & Managing Cloud-Based Management System
  • AP/AR
  • Answer Phones, direct caller to correct staff. Learn to Pre-Qualify Leads
  • Pick Up & Send Out Mail
  • Send Notices to Neighbors when projects are about to start & when coming to an end
  • Keep up to date with Insurance Certs for Subcontractors
  • Create and Manage Master Job Number Database
  • Work on Project Close-Out Procedures

Job Type: Full-Time

Salary: $60,000.00 to $80,000.00 /year depending on level of experience

About Us:

Health Benefits, Vacation, Holidays, etc. will apply after our normal trial period.

Pay is dependent on experience and value to the company.

Please only apply if you feel that you easily meet these requirements and that you live within 15 miles of West Chester/Exton, PA. We prefer to hire an individual who is local and can work close to where they live.

Please DO NOT apply if you are currently living more than 15 miles from West Chester, that includes the city of Philadelphia or New Jersey. Nothing against these areas, but as a team, we feel that it is just too far to travel long-term and will eventually become an issue.